Required documents for a CRB check

 

This page is designed to help those applying for a Basic Disclosure, Standard DBS or Enhanced DBS to understand exactly what documents that they are required to provide for their application to be processed. Please ensure when submitting your application that you have included all the required documents, as failure to do so will mean that your application cannot be processed and will be held up until we have obtained sufficient documentation.

Basic Disclosure – The documentation required for a Basic Disclosure application is as follows:

  • One document of ID  - passport or driving licence
  • One document showing proof of address – utility bill, bank statement, credit card statement, driving licence (only if driving licence shows the applicant’s current address and has not also been used as ID document)

 

Standard/Enhanced DBS – The documentation required for both Standard and Enhanced DBS applications is set out by the Disclosure and Barring Service (DBS) and is as follows:

  • One document from Table 1 (included below)
  • Two other documents from any of the tables below, one of which must show proof of address

Should the applicant not be able to provide a document from Table 1 then they must instead provide the following:

  • One document from Table 2a
  • Two other documents from Table 2a or 2b

 

 

Table 1: Primary identity documents

Document  
Current and Valid Passport  
Biometric residence permit  
Current driving licence – photo card with counterpart (Full or Provisional)  
Birth certificate – Issued at time of birth  

Copies of ID documents must be signed and verified by a member of HR or a line manager

Table 2a: Trusted government documents

Document  
Current driving licence – old-style paper version  
Current photo driving licence  
Birth certificate – issued after time of birth  
Marriage/civil partnership certificate  
Adoption certificate  
HM Forces ID card  
Firearms licence  

 

Table 2b: Financial and social history documents

Document Notes  
Mortgage statement UK or EEA  
Bank or building society statement UK and Channel Islands or EEA  
Bank or building society account opening confirmation letter UK  
Credit card statement UK or EEA  
Financial statement, eg pension or endowment UK  
P45 or P60 statement UK and Channel Islands  
Council Tax statement UK and Channel Islands  
Work permit or visa UK  
Letter of sponsorship from future employment provider Non-UK or non-EEAonly – valid only for applicants residing outside of the UK at time of application  
Utility bill UK – not mobile telephone bill  
Benefit statement, eg Child Benefit, Pension UK  
Central or local government, government agency, or local council document giving entitlement, eg from the Department from Work and Pensions, the Employment Service, HMRC UK and Channel Islands  
EU National ID card -  
Cards carrying the PASSaccreditation logo UK and Channel Islands  
Letter from Head Teacher or College Principal UK – for 16 to 19 year olds in full time education – only used in exceptional circumstances if other documents cannot be provided